Get a lot more done

Full-service payroll

OnPay’s payroll software is fast and it does all the heavy lifting.

• Unlimited monthly pay runs
  Run payroll as often as you like, or even choose multiple payroll schedules for different employees. It’s one cost for everything.
• All tax filings and payments
  We withhold all payroll taxes (federal, state, and local) each pay run, we make your tax payments, plus we file Form 941 quarterly and Form 940 at the end of each year.
• W-2 and 1099 workers
  Pay W-2 employees or 1099 contractors. It’s all in the same dashboard, and we’ll generate printable year-end tax forms at no extra cost.
• Pay by direct deposit, debit card, or check
  Pay employees however they prefer. There’s no extra fee for direct deposit or debit card payments, or you can print physical checks.
• Multiple pay rates and schedules
  Set more than one pay schedule for your company, or use different pay rates for individual employees. Our fee stays the same however you choose to run payroll.
• Garnishments
  Deducting garnishments doesn’t have to be a headache for small businesses - it just takes two extra clicks. You can set rules or goals for when garnishments should stop. We record them in paystubs and expense reports automatically.
• Unemployment insurance withholding
  We withhold all your employees’ state and federal unemployment insurance payments. We process your company’s contributions, too.
• Report designer with custom reporting
  Get detailed payroll reports within OnPay. Filter by employee type, location, or department. Create and save custom views with our report designer. All reports can be viewed in real time online, downloaded as a PDF or spreadsheet, or exported to your accounting software.
• Accounting and time tracking integrations (see below)
  Get all your finances in one place by syncing each pay run with top accounting and time tracking software. No integration fees for this service. See a full list of partners below.
• Optimized for mobile
  OnPay is always nearby wherever you happen to be. We load and process mobile payroll fast, so all you need is one bar of signal and two thumbs to get the job done.
• Multi-state payroll
  There are no extra fees if you need our payroll service to handle taxes for employees in more than one state.
• Available in all 50 states
  OnPay can serve any small business, accountant, or nonprofit, anywhere across the country.
• Single sign-on
  Streamline your access to OnPay by using your Google, Intuit, or Xero login.

Special payroll services

We get payroll right for any small business — at no extra cost.

• Restaurants
  Calculate tipped wages accurately — even when employees work overtime. We also help you with minimum wage tip makeup, and we prepare Form 8846 for you to file. See more.
• Farms and agriculture
  We can process separate tax filings for agricultural workers (Form 943) and your non-farm employees. We can also pay and process taxes for workers on H-2A visas. See more.
• Nonprofits
  We let 501(c)(3) organizations take advantage of their exemption from federal unemployment (FUTA) taxes without jumping through extra hoops. See more.
• Churches and clergy
  We help religious organizations get payroll right by excluding federal unemployment taxes (FUTA), Social Security and Medicare taxes (FICA), and any parsonage allowances from our calculations.
• 500+ employee companies
  We process your pay runs in seconds, no matter how many employees you have. You can also pay contractors, use multiple pay schedules, or search and filter employees (or reports) by role, department, or location.
• Accountant dashboard
  See all your clients in one place, quickly add new ones, and stay on top of all your payroll-related to-dos. You can even set up customized Xero and QuickBooks integrations.
• 6 levels of permissions
  Get the flexibility to run payroll however you want. Six levels of permissions let business owners delegate responsibilities and choose who has visibility into payroll and HR.

Employee self-service

Save time by letting employees do more on their own.

• Self-onboarding
  Just enter a few details, and your employees can enter the rest of their information.
• Lifetime accounts
  After an employee or contractor leaves your company, they’ll still be able to access pay stubs and personal tax documents without your help.
• Pull paystubs, employment docs, and tax forms
  When employees need payroll information, you’re off the hook. They can find answers and download what they need from OnPay's employee-self-service portal.

Deep software integrations

OnPay integrates with your favorite software to avoid mistakes and repetitive tasks.

• QuickBooks Online
  Sync payroll data with QuickBooks Online automatically. Our integration includes the ability to create custom item mapping and to add detailed journal entries in your general ledger.
• QuickBooks Desktop
  Quickly sync payroll data with QuickBooks Desktop. Our integration includes the ability to create custom item mapping and to add detailed journal entries in your general ledger.
• Xero
  Sync payroll data with Xero automatically. Our integration includes the ability to create custom item mapping and to add detailed journal entries in your general ledger.
• QuickBooks Time (formerly TSheets)
  Sync time and attendance data from QuickBooks Time to your next pay run with one click.
• Deputy
  Add Deputy time and attendance data to your next pay run with one click.
• When I Work
  Add When I Work time and attendance data to your next pay run with one click.
• Mineral (formerly Think HR)
  Access hundreds of document templates and HR guides for free
• PosterElite
  Get compliant labor law posters and automated updates whenever laws change in your jurisdiction.

Award-winning customer service

From helping to set up your account to answering questions, we’re on it.

• Free account migration
  Just enter some basic company details, then we’ll add your employees’ information and any prior wages to OnPay.
• Help setting up integrations
  It’s simple to sync OnPay with top accounting and time tracking software and we offer help getting set up or customizing your integration if you prefer.
• Weekday support by phone, chat, and email. Emergency email support on weekends.
  Get help from a payroll expert whenever you need it. Email support begins at 7 AM EST on weekdays, while phone and chat are available from 9 AM to 8 PM EST.
• Accuracy guarantee
  We take the accuracy of our payroll tax calculations very seriously — and our accuracy guarantee ensures we’ll always have your back.

Simplified COVID-19 compliance

Run your business remotely and stay compliant with new legislation.

• Cloud-based, mobile-friendly payroll software
  Run payroll remotely and on any device.
• Track FFCRA sick or medical leave
  Pay and manage any FFCRA emergency sick or medical leave employees take due to COVID-19.
• Automated FFCRA tax credits
  OnPay makes it easy to receive your employer payroll tax credits by tracking eligible leave you pay out and automatically apply offsetting credits to your quarterly payroll tax filings.
• PPP expenses and forgiveness
  Built-in average monthly payroll reports quickly give you the information you need to get relief and have loans forgiven through the PPP program.
• COVID-19 dashboard for managing tax credits and forgiveness
  With a dedicated COVID-19 dashboard right in-app, you can see a summary of your payroll tax credit history and how it's been applied.
• Other features to support remote work
  Our flexible platform makes it much easier to run a small business remotely. Employee self onboarding, e-signable HR docs, and software integrations give you everything you need to run a tidy back office.

Essential HR tools

Stay organized, save time, and get compliant. It’s all included.

• Automated onboarding flows
  Ask new employees to onboard themselves. Enter some basic information, then the employee can fill out their own profile, e-sign HR documents, and have them stored online. You can also add onboarding tasks for other teammates, like setting up new employees’ computers, planning their orientation, or anything else they need to start their first day.
• E-signing
  Any type of HR document can be uploaded and signed within OnPay. Or rely on one of our e-signable document templates.
• In-app offer letters
  Extend a warm welcome and kick off the onboarding process with a customizable offer letter.
• Online I-9 and W-4 forms
  Tax withholding forms for employees are built into OnPay. New employees are asked to sign them as part of the onboarding flow and they’re automatically stored for you.
• State new hire reporting
  We’ll report new hires to your state when they set up their OnPay accounts.
• Custom personnel checklists
  Create and customize checklists of documents and tasks for certain events (like incident reports or annual review cycles) or specific employee types (like engineers who need a separate IP policy and security training).
• Delegate and track non-HR tasks (like IT)
  OnPay helps you manage both legal paperwork and the human side of HR. Assign an onboarding buddy, orientation training, or IT tasks as part of your checklists.
• Built-in document templates
  Save time with customizable document templates. You can also use our built-in templates, import your own docs, or find the right doc in our HR library.
• Document storage + personnel files
  All documents created within OnPay and any messages sent to employees are automatically saved and securely stored for admins. Employees can also access their own files.
• Direct messaging
  Create a paper trail by conducting conversations within OnPay. Employees, managers, and admins can share feedback, notes, and important announcements, and it will all be saved for later.
• Compliance audits
  Review custom personnel checklists. If a document is outdated or a task is incomplete, admins are alerted about employees who may be out of compliance.
• HR resource library
  Get answers and save time by accessing hundreds of HR guides and legal templates in a few clicks.

Perfect PTO management

Simple enough for small businesses, flexible enough for big ones.

• Custom paid time off policies
  Create flexible paid time off policies based on multiple criteria.
• Up to three accrual tiers
  Employees can earn PTO at different rates depending on factors like employee type, location, or seniority.
• Automatic accrual tracking
  Every time you run payroll, PTO hours are automatically calculated and added to each employee’s accrued totals.
• In-app requests and approvals
  Employees can request PTO within OnPay. Managers will receive an approval request, then PTO that’s used is subtracted automatically.
• PTO calendar and reminders
  Managers and admins will see upcoming employee PTO days on their dashboard.
• Email notifications
  Employee PTO requests are sent out through email to keep everyone on the same page.

Organized org charts

Let everyone know who’s who.

• Detailed employee profiles and contact info
  Profiles include each employee’s name, their title, their company contact information, and where they fit into the org chart. Your employees also have the option of adding their personal contact information, a picture, and some fun facts about themselves.
• Searchable company directory
  The company directory is available to all employees, the company directory is created automatically so it's easy for employees to find each other and figure out the best way to reach out.
• Visual org chart
  Available to all employees, the visual org chart is a quick way for anyone to understand the company hierarchy and figure out who reports to who.
• Automatic updates to org chart
  Any changes employees make to their profiles are automatically added for everyone in your company. You’ll never need to make updates.
• Organize employees by location, department, or team
  Employees can zoom in or zoom out on their organization by viewing everyone or just the people they work with most closely — even if they’re in different departments.

Top-notch benefits

Give your employees the benefits they deserve.

• Health and dental benefits in all 50 states
  We’ll help you choose the right plan for your organization. Premiums are deducted from payroll automatically.
• Access to most major providers
  Compare and choose plans from top providers like Aetna, United Healthcare, Guardian, Humana, Anthem, Sun Life and BlueCross BlueShield.
• Integrated 401(k) retirement plans
  We’ve partnered with Vestwell, Guideline and America’s Best 401(k) to make it easy to offer low-fee plans with great investment options.
• Quick employee census
  To make getting insurance quotes easy, we can pull your employee census data from within OnPay.
• Add on life, vision, disability and more
  OnPay has in-house licensed brokers to help you take care of a wide array of insurance needs.

Integrated workers’ comp

Take care of employees and potential liabilities.

• Fully integrated workers’ comp administration
  We use your payroll data to update employment data to the carriers. Premiums are deducted automatically each time you run payroll.
• Pay-as-you-go policies
  Pay-as-you go workers’ compensation saves small businesses time by updating automatically whenever your employee count changes. No upfront lump sum payments are required.
• Low up-front costs
  Pay a fraction of your premium each pay period, instead of a single large payment for the entire year.
• Automatic updates when your team changes
  Once your policy is set up, all you have to do is run payroll.
• Support from experienced brokers
  Our team will help you get set up, and we’ll manage the relationship with our workers’ comp partners.