Make payroll + HR tasks no sweat

We know that there’s a lot to keep up with when you manage a gym or fitness studio. That’s why our full-service payroll and HR software takes some weight off your shoulders by helping you pay instructors in a few clicks, plus take care of HR and benefits.


Perfect for gyms and fitness studios

Whether you operate a yoga studio or a chain of membership gyms, OnPay takes care of everything you need to keep your business moving. Customizable pay rates and schedules make it simple to pay W-2 and 1099 workers by the class, by the client, or by the hour. Our team of pros handle all of the heavy lifting and data migration to set you up, so it’s easy to get started.


Leave payroll’s heavy lifting to us

  • Cloud-based and mobile-friendly ⁠— run payroll anywhere
  • Pay your staff by direct deposit, check, or debit card
  • Automated tax calculations, payments, and filings ⁠— backed by our accuracy guarantee
  • Calculate deductions for commissions and bonuses
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“Yoga is not my full-time job, but I need to be able to do payroll off hours outside of my normal job and sometimes from anywhere. This is exactly what our small business was looking for. Economical, easy to use, and accessible anywhere.”

— Cheryl, Balanced Planet Yoga, LLC


Take care of benefits and HR, too

Automate onboarding and HR

With employee self-service, invite your team to e-sign HR documents, self-onboard, and view their pay stubs. And with flexible user permissions, you can delegate payroll responsibilities and view payroll and HR while you’re away.

Keep PTO on track

Save time and cut down on manual entry with PTO management built right in. We make planning ahead a lot easier with automated accruals, in-app requests and approvals, and reminders for upcoming employee PTO days.

Support their health and safety

Protect your active team with pay-as-you-go workers’ comp that syncs directly to payroll. You can even add integrated health insurance with the help of one of our licensed brokers.

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Honest pricing and no hidden fees

Get everything we do starting at just $40 + plus $6/employee per month. We never surprise you with charges, so what you see is what you get – powerful software and simple pricing.

  • Everything health clubs need
  • Unlimited pay runs and no cancellation fees
  • Free setup and data migration
  • Automated tax filings and payments
  • Award-winning customer support by email, phone, or chat
  • Only charged for active instructors and employees


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Try the best payroll for gyms

Try OnPay out yourself to see how easy payroll and HR can be. To get started, just share a few basic details about your business. Our team of pros will set everything up and import your employees’ information for you.

FAQs for gyms and fitness studios

  • How much does it cost for me to run payroll for my gym or health club?

    You’re in good shape! It’s a single monthly fee of $40, plus $6 per worker each for everything OnPay does. No pricing tiers, no sneaky add-ons.

  • Are personal trainers I hire full time employees or independent contractors?

    When building out a staff, most gym and fitness studio owners make this decision. Generally, personal trainers can be hired as full-time employees, 1099 independent contractors, or in some cases, they can be self-employed.

  • What if I have a combination of W-2 and 1099 workers I need to pay?

    Paying your team doesn’t need to be complicated — no matter who’s involved.


    Small businesses are hiring a greater mix of in-house employees and contract workers nowadays, so we’ll let you process all of the workers you need to pay in the same pay run. At the end of the year, we also handle W-2 forms and 1099 filings and if a worker goes a month without being paid through OnPay, you won’t be charged for them.

  • Are you able to integrate with my time tracking software?

    Yes, there’s a good chance we work seamlessly with the time tracking software your gym or fitness center uses. Here’s more information on the integrations we offer.

  • Does OnPay handle new hire reporting? (or take care of it for me?)

    OnPay reports new hires on your behalf to all fifty states, plus DC. New hire reporting is typically completed every Friday by the close of business.

  • How long does it take to set up an account and start running payroll?

    You can get set up super fast – we’ll just need some basic details so our team can help assist you with your setup.  And our in-house payroll experts will do all the heavy lifting — from setting up your dashboard to adding your clients and their employees. We’ll even enter any prior wages to make it easy to switch. And can have you up and running in a matter of days.