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PAYROLL FOR FARMS AND RANCHES

Payroll and HR that help you grow

We make it easy to stay focused on your agriculture business. Our full-service software processes payroll in minutes, syncs with your favorite accounting software, and automates all your employment taxes. Built-in HR tools and integrated workers’ comp make it even easier to take care of your team.

INDUSTRY EXPERTISE

Perfect for agricultural businesses

With over 30 years of payroll experience, we have a great handle on everything farms and ranches need. For example, we file Form 943 for you automatically. We only charge you for active workers, so you won’t pay extra for seasonal employees or contractors once the season’s over. We also process minimum wage rates for agricultural workers, make payments to debit cards, and allow workers who have moved away to access their W-2 and 1099 forms online.

FULL-SERVICE PAYROLL

All-in-one solution

  • All taxes are filed and paid automatically (including Form 943) ⁠— accuracy guaranteed
  • Pay W-2 employees, 1099 contractors, and H-2A laborers by direct deposit, debit card, or check
  • Employee self-onboarding and self-service
  • Unlimited pay runs — no extra charge
  • Integrate with QuickBooks, Xero, and other top software
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CLIENT REVIEWS

“As a farmer you have no time to be managing office work and payroll. OnPay saves time in the office so you can spend more time in the field. I can quickly run payroll without worrying about calculating taxes myself.”

— Scott, Shao Shan Farm LLC

OTHER FEATURES

We help with HR and compliance, too

New hire onboarding and state reporting

We’ll save you time by having new hires enter their own information, and we’ll report them to the state for you. You can even store employment contracts and other documents in our secure vault.

Ag-specific workers’ comp

Keep everyone safe and protect yourself from liability by adding on workers comp insurance. Once you set it up, your rates will adjust automatically whenever workers join or leave your payroll.

Integrated benefits plans

We’re a licensed insurance broker in all 50 states, so we can offer expert help with health benefits, too. Or add on a fully integrated 401(k) plan to make sure your farm’s payroll helps employees save for the future.

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PRICING

Clear pricing, surprising power

Get the best ag payroll service for your business. OnPay is great for paying seasonal workers, and everything you need starts at just $40 base + $6/worker per month:

  • Process payroll anywhere, on any schedule
  • No fees for direct deposit or debit card payments
  • Expert support by phone, chat, and email
  • Free migration of employee and wage data
  • Inactive employees are excluded from our fee

 

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LET’S DO THIS

Try smarter payroll

Try OnPay out yourself to see how easy payroll and HR can be. To get started, just share a few basic details about your business. Our team of pros will set everything up and import your employees’ information for you.

Agricultural Industry Employer FAQ

  • As an agricultural employer, do I need to File Form 943?

    If you are an agricultural employer, you’ll have to complete and file Form 943 if you paid wages to one or more farmworkers and those wages were subject to social security and Medicare taxes or federal income tax withholding.

  • Are agricultural employers subject to FUTA?

    Yes, as an agricultural employer, you must report federal income tax (FUTA) on the wages you pay to your agricultural employees on Form 940. According to the IRS, you must file Form 940 if you paid cash wages of $20,000 or more to farmworkers during any calendar quarter in 2022 or 2023, or if you employed 10 or more farmworkers during at least some portion of a day (whether or not they worked at the same time) during any 20 or more different weeks in 2022 or 2023. If you’re unsure of any obligations, reach out to your CPA, bookkeeper, or accounting professional for guidance.

  • How do my agricultural employees receive their paychecks through OnPay?

    You have a number of options, workers can receive payment through direct deposit, printing paper checks, or even using a prepaid debit card if you prefer. You can process payroll for everyone in the same pay run ⁠— even if you have a mix of payment methods.

  • How does the Internal Revenue Service (IRS) classify an agricultural employee?

    Generally, the IRS defines an agricultural employee as a person who works on a farm and completes tasks (including but not limited to) raising or training livestock, working the soil, and harvesting horticultural goods like livestock, bees, poultry, or wildlife. Also, agricultural employees can include people who are in charge of running, protecting, improving, or maintaining a farm, including its tools and equipment.