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We take payroll and HR off your plate

We know payroll for restaurants is a little different. That’s why OnPay makes it easy to handle tipped wages accurately, add new employees, and integrate with your time tracking software.


Built to get things right for restaurants

OnPay combines more than 30 years of experience with the best technology to give restaurants streamlined, accurate payroll and HR software. We make it easy to handle multiple pay rates for workers who wear a lot of hats in and out of the kitchen. We’ll automate all of the calculations from overtime hours to minimum wage tip makeup and back our work with an accuracy guarantee.


Serve up payroll fast

  • Use flexible levels of permission to delegate payroll duties
  • Sync hours from time tracking software with one click, or enter them yourself
  • We’ll calculate overtime wages, tips, and everything else
  • Automate tax filings and payments, including Form 8846
  • New employees self-onboard ⁠and e-sign their I-9 and W-4
  • Connect everything with powerful accounting integrations between QuickBooks or Xero
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OnPay is very simple to use. It saves me time on payroll and taxes which allows me extra time to work on the day-to-day operation of my restaurant and not worry about the paperwork.”

— Bao Bao Banh Mi


Paychecks with a side of HR and benefits

Self-serve employee onboarding

Ask new employees to handle their own paperwork online. You’ll save time on repetitive tasks, reduce mistakes, and let them make changes or pull paystubs themselves.

Built-in HR

Employee onboarding, PTO tracking, a secure document vault, and a library of HR templates are just a few clicks away in OnPay. Our user-friendly platform helps you easily manage and automate crucial tasks, freeing up your time to focus on growing your business.

Workers’ comp + benefits

We also help you stay compliant (without racking up extra fees). Protect everyone with a pay-as-you-go workers’ comp plan. We’re also a licensed insurance broker in all 50 states, so it’s easy to offer health benefits.

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Straightforward pricing – with no catch

OnPay helps keep your bar’s and restaurant’s payroll expenses under control. Starting at $40 + $6 per person per month, we guarantee transparency without any hidden fees.

  • Free migration from your old provider
  • Unlimited pay runs (no fees for changes or cancellations)
  • Includes award-winning support from payroll experts
  • All tax filings and payments are included


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Get payroll off your plate

Try OnPay out yourself to see how easy payroll and HR can be. To get started, just share a few basic details about your business. Our team of pros will set everything up and import your employees’ information for you.

Here are some frequently asked questions for restaurants and bars

  • Are employees required to report tips to their restaurant employer?

    Yes, it is the responsibility of the employee to report tips to their employer. The Internal Revenue Service states all employees must:

    • Keep a record of all tips they earn
    • Report all tips they receive, both cash, and non-cash, to their employer in a calendar month. An exception is when the tip total is less than $20 per month, per employer.
    • Employees must also report all tips on their individual tax returns


    When paying workers in OnPay, we make it easy to handle multiple pay items ⁠— including hourly wages, cash tips, controlled tips, and anything else.

  • Any tips – pun intended – to help my employees provide a record of their tips?

    When you run payroll in OnPay, you can handle tips as a separate pay item for good record keeping. And our built-in payroll reports make it easy to see the breakdown of everyone’s pay history.

  • So, does this mean tips are subject to payroll tax?

    Your restaurant business must pay a payroll tax when you compensate employees, based on the wages you disburse. Taxes are usually calculated as a percentage of the salaries you pay your staff and finance social insurance programs, such as Social Security and Medicare.

  • What are the withholding requirements for restaurant employers?

    Restaurant employers need to withhold taxes – including income taxes and the employee’s share of social security tax and Medicare tax – based upon wages and tip income received by the employee and to deposit this tax. OnPay automates the calculations and withholdings when you process payroll, and we’ll handle all of the required tax filings and payments ⁠— so it’s one less thing on your plate.

  • Is there a minimum tip wage for employees?

    Most states have minimum wage tip rates and it varies on where you do business. If a worker’s combined wages and tips don’t meet the minimum wage for the hours worked, you will have to add additional earnings known as a tip makeup to their paycheck. OnPay makes it easy to make sure you’re meeting minimum wage requirements with a built-in tip makeup feature that automates all the calculations.

  • What if I have a combination of W-2 and 1099 workers I need to pay?

    Paying your team doesn’t need to be a hassle — no matter who’s involved. Small businesses are hiring a bigger mix of in-house employees and contract workers these days, so we’ll let you process all the workers you need to pay in the same pay run. We handle W-2 forms and 1099 filings at the end of the year. And if a worker goes a month without being paid through OnPay, you won’t be charged for them.