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Welcome new hires quickly and easily

OnPay’s employee onboarding software makes it easier to grow your team ⁠— plus handle payroll and HR tasks. Simplify your hiring process with flexible features that customize the onboarding experience for your business.


Give new employees a great first day

Invite new employees to onboard themselves and e-sign all their paperwork before their first day. We’ll handle offer letters, W-4s, and store it all in the cloud. With lifetime self-service accounts, they can also access pay stubs, update bank account information, and do more on their own.


Go paperless and streamline your HR

Keeping up with onboarding documents can be a hassle. OnPay’s HR tools help you keep everything organized. Create custom templates for any HR document, whether it’s an offer letter, an employee handbook, or an NDA form. Then create workflows to track the completion of HR to-dos. Personnel files are automatically saved and securely stored.

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Delegate more to-dos to your team

Accomplish more together with built-in task assignments. OnPay gives you the power to manage productivity, assign tasks, and send messages directly to your team. Delegate onboarding tasks like setting up a computer or running new hire orientation, and monitor progress as they’re completed.


“OnPay makes payroll so easy and adds a professional element to your business because of its great features: direct deposit, employee portals, reporting, and easy onboarding.”

— Ross L.


All-in-one software for effortless paydays

Run payroll with automated tax filings, onboard new hires, and do so much more. Our payroll and HR software gives you the tools to pay, manage, and grow your team. Built-in HR tools and integrated benefits give you even more ways to take care of everyone from day one.


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Powerful features for half the price

We’ll do more for you, and help you save 50% compared to other premium payroll providers. Get everything you need starting at just $40 + $6/worker per month.

  • HR tools ⁠— including employee onboarding
  • Create, build, and send offer letters for e-signature
  • Pay workers with direct deposit, debit card, or check
  • Free setup and data migration
  • Integrated benefits and compliance


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Try the best payroll + HR for employee onboarding

Our team of pros will set everything up for you so it’s easy to get started.

Employee Onboarding Software FAQs

  • What is employee onboarding?

    Onboarding is the process of meeting all the legal and logistical requirements for hiring a new employee or contractor. It includes employer responsibilities like collecting tax information for the IRS and reporting new hires to their state. It also includes best practices, like documenting the terms of the employee-employer relationship with an offer letter and an employee handbook. Finally, it can also include logistical and cultural elements, like setting up a new hire’s workstation or employee orientation. Here’s a detailed checklist.

  • What should be included in an employee onboarding process?

    When adding someone new to the team you want to ⁠get all of the required paperwork in order. Employers need to confirm the employment eligibility of a new hire (often done via E-Verify) and collect new hire federal and state tax forms. You also want to make sure they feel prepared and welcome! Having equipment and workstations set up in advance will set everyone up for a great first day. OnPay lets you send all new hire paperwork electronically for e-signature ⁠— from I-9s and W-4s to offer letters and employee handbooks. In-app workflows and task assignments make it easy to delegate HR and IT to-dos to your team ahead of time.

  • How does self-onboarding offer more flexibility to new hires?

    The first few steps of onboarding tend to be a bit daunting; there’s a lot of paperwork and fine print. Self-onboarding affords new hires the flexibility to access, sign, and submit onboarding paperwork at their leisure. When making the transition from one job to another, self-onboarding is convenient and can be done on their schedule. OnPay makes it easy to send documents electronically, and you can set expiration dates if anything is time sensitive.

  • How do employees access their self-service account?

    In OnPay’s HR software, you can invite employees to login and access their account with the click of a button. Once an employee logs into their account, they will be able to access pay stubs, personal tax documents, and bank information from anywhere with internet access. No setup or download is required.

  • Who handles required state new hire reporting?

    When you add new employees to OnPay, we take care of filing all of the required new hire paperwork with your state.

  • Can I send federal and state forms to new employees electronically?

    Yes! You can send Form I-9 and Form W-4 electronically, along with any forms required for your state. New workers can securely e-sign everything in the app.

  • Can I handle custom paperwork in the app?

    With OnPay, you can create custom documents for anything you need ⁠— from offer letters, to employee handbooks, to non-compete agreements. Smart fields make it easy to personalize and send your docs to both new and existing employees. See additional HR features.

  • How can I make sure all required paperwork is completed?

    Built-in personnel file audits make it easy to track the status of anything you’ve sent to workers. Keep tabs on deadlines and see exactly what’s on file for every employee on your team.