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OnPay vs Intuit Quickbooks Payroll

Find out how these two payroll providers compare when it comes to pricing and features, including the latest ratings and reviews:

OnPay vs Quickbooks Payroll: Compare ratings and reviews

Start off by looking at how business owners and industry experts rate QuickBooks and OnPay. When you look at them head to head, one may stand out.

OnPay

QuickBooks Payroll

Ease of Setup

9.3
7.9

Ease of Admin

9.6
8.1

Quality of Support

9.7
7.5

Performance

9.8
Not available

Reliability

9.8
8.9

Customization

9.3
Not available

Reporting

9.7
Not available

Ease of Setup

OnPay

9.3

QuickBooks Payroll

7.9

Ease of Admin

OnPay

9.6

QuickBooks Payroll

8.1

Quality of Support

OnPay

9.7

QuickBooks Payroll

7.5

Performance

OnPay

9.8

QuickBooks Payroll

Not available

Reliability

OnPay

9.8

QuickBooks Payroll

8.9

Customization

OnPay

9.3

QuickBooks Payroll

Not available

Reporting

OnPay

9.7

QuickBooks Payroll

Not available

Customer review data on this page is all from G2.com. Links and additional resources.

ONPAY REVIEWS

“OnPay is a great alternative to Quickbooks Payroll – more cost effective for our small organization, and the integration with QBO for bookkeeping is really smooth!”

— Emily, Youth Garden Project

OnPay vs Quickbooks Payroll: Compare features and pricing

We know there’s a lot to consider when choosing your payroll solution, and it’s important you choose a provider that meets both your business needs and your budget. To help spot differences between the two, here’s how OnPay stacks up against Quickbooks Payroll when it comes to specific features and pricing:

OnPayQuickbooks Payroll
Pricing
Base priceStarting at $40 per monthTiered pricing, starting at $45 per month
Per worker costStarting at $6 per personTiered pricing, starting at $4 per person
Full-service payroll
Automated federal, state, and local tax filings and payments Included Included
Local tax filings and payments Included Not available
Unlimited pay runs Included Included
Multi-state payroll Included Additional fees
Edit or cancel a pay run Included Included
Multiple pay rates and schedules Included Included
Garnishments Included Included
Accounting and time tracking integrations Included Included
New hire reporting Included Additional fees
Year-end filings, W-2s, and 1099s Included
Onboarding and Employee Self-Service
Employee self-onboarding Included Included
Employee self-service portal Included Included
Document e-sign for I-9s and W-4s Included Additional fees
Send and sign offer letters electronically Included Not available
Employee lifetime account access Included Not available
HR and Team Management
Manage and track time off Included Not available
Org charts Included Not available
Document storage and audits Included Not available
Custom onboarding workflows Included Not available
Benefits and Compliance
Medical, dental, and vision plans Pay premiums only Via SimplyInsured
Integrated workers’ comp plans Pay premiums only Additional fees
Integrated 401(k) plan Pay premiums only Pay premiums only
Reporting and Usability
Payroll and employee reports Included Included
Real-time reporting filters Included Included
Custom report designer Included Not available
Customer support
Setup and data migration Included Additional fees for extended support hours
Expert phone support Included Additional fees for extended support hours
Chat support Included Included
Accuracy guarantee Included Included

TOP-RATED PAYROLL, HR, & MORE

Over 94% of our clients would recommend OnPay

*Based on 2023 client survey

97% say OnPay
saves them time

93% say OnPay is
easy to set up

94% say OnPay
gives them flexibility

LET’S DO THIS

We’re here when you’re ready

Try OnPay out yourself to see how easy payroll and HR can be. To get started, just share a few basic details about your business. Our team of pros will set everything up and import your employees’ information for you.

Decide what payroll features you need

Every small business has different needs, so make sure you know exactly what you’ll be getting. Most notably, take a closer look to understand everything Quickbooks Payroll and OnPay do to simplify paying and managing your team. And if you need to go above and beyond payroll, make sure you understand how much HR, benefits, and integrations with accounting software will all cost so there are no surprises later.

  • What payroll and tax filing features should I expect?

    Whether your team consists of W-2 employees, 1099 independent contractors, or both, your payroll service should make it easy to pay everybody fast. A good payroll provider will calculate and automate all of the tax filings and payments: federal, state, and local taxes.

     

    OnPay automates all the taxes for you and guarantees the accuracy of both its calculations and filings. Some providers ⁠— like QuickBooks ⁠— leave the local taxes for employers to handle on their own. OnPay takes care of federal, state, and local tax requirements to keep everything compliant and save you time. Plus, you can pay W-2 and 1099 workers in the same payrun.

  • What year-end filings and form preparation is available?

    When year-end rolls around, your payroll provider should take a few things off of your plate, like preparing and filing year-end W-2s and 1099s for employees, and processing all your year-end IRS payroll tax forms. They should also make it easy for you to distribute required forms to your workers.

     

    OnPay will handle all of your year-end filings, including 1099s, at no extra cost. The option to self-print year-end forms are also included. And with employee self-service and lifetime accounts, your workers can even log in and download their W-2 or 1099 themselves. QuickBooks charges a fee for 1099 forms.

  • What features should I look for to aid in streamlining onboarding and new hire paperwork?

    Adding new workers to your team can help your business get more done. With the right payroll service, it can also mean growing without adding more paperwork to your to-do’s. Check to make sure that the payroll provider you’re considering includes e-signatures for required new hire paperwork, new hire reporting, and the ability to create and send digital offer letters.

     

    OnPay comes with everything you need to make onboarding a breeze ⁠— ⁠for you and the your new hires alike. Create and send offer letters electronically, and have workers e-sign required I-9s and W-4s for digital storage right in the app. You can even assign tasks and customize onboarding workflows to delegate responsibilities across your team.

  • Why are API integrations and reporting important factors in my choice of payroll software?

    Your payroll software should play nicely with all the other accounting and time tracking tools in your tech stack. An API integration means data can be transferred automatically from one app to another, eliminating both errors and double data entry in the process. And double check that you’ll be able to set up customized data mapping to get the general ledger looking just the way you want it to. You should also be able to run reports that break down expenses to show what you care about most.

     

    OnPay has the most advanced integrations you’ll find. Period. When it comes to accounting software, custom item mapping means you can sync every detail to your general ledger. For QuickBooks Desktop users, no IIF files are even required: OnPay’s integration utilizes Autofy to give you a cloud-like experience. And for QuickBooks Online or Xero, OnPay syncs data automatically with each pay run. OnPay’s custom report designer also gives you the power to create and save custom payroll reports for easy access to financial insights.

  • Do I need HR and compliance?

    A good payroll service will help you take care of your team, too. Some providers give you the ability to handle PTO accrual policies and time off requests right in the app. You should also have the option to offer integrated health benefits, 401(k), and workers’ comp to keep everyone healthy and protected. If you offer health benefits or have a workers’ comp policy, check to make sure that there are no extra fees tacked on by the payroll provider.

     

    OnPay comes with deep HR functionality included ⁠— at no extra cost. From time off management and org charts, to document template builders and compliance audits, it includes everything you need to stay organized and keep your team in the loop. Select a great benefits plan through OnPay’s in-house team of licensed team of experts, and you’ll only pay the plan premium. Plus, integrate a 401(k) plan or workers’ comp policy without any additional fees.