When evaluating payroll options, there’s a lot to consider to make sure you choose a provider that gets everything right for your business. In addition to helping you pay and manage your team, a great payroll service should also go the extra mile to simplify compliance, reporting, and more.
OnPay and QuickBooks Payroll are both popular options. Take a closer look to see everything you need to know to compare these two and make a great choice.
Curious about specific features? Check out our payroll product breakdown to see how functionality and prices compare between QuickBooks Payroll and OnPay.
Payroll can be complicated. That’s why providers for small businesses should offer reliable, expert support. Learn more about how much support you can expect from OnPay and Intuit’s QuickBooks.
|Setup and data migration||Included|| Additional fees
for customized setup
|Expert phone support||Included|| Additional fees
for extended support hours
Choosing a payroll provider with the right features and functionality can have a huge impact on the amount of time (and money) your business spends on payroll. It’s a good idea to review the feature list carefully before selecting a provider — and to make sure that it all comes at a reasonable price, without hidden fees.
Payroll calculations and tax filings: Whether your team consists of W-2 employees, 1099 independent contractors, or both, your payroll service should make it easy to pay everybody fast. A good payroll provider will calculate and automate all of the tax filings and payments: federal, state, and local taxes.
Year-end filings and forms: When year-end rolls around, your payroll provider should take a few things off of your plate, like preparing and filing year-end W-2s and 1099s for employees, and processing all your year-end IRS payroll tax forms. They should also make it easy for you to distribute required forms to your workers.
Onboarding and new hire paperwork: Adding new workers to your team can help your business get more done. With the right payroll service, it can also mean growing without adding more paperwork to your to-do’s. Check to make sure that the payroll provider you’re considering includes e-signatures for required new hire paperwork, new hire reporting, and the ability to create and send digital offer letters.
API integrations and reporting: Your payroll software should play nicely with all the other accounting and time tracking tools in your tech stack. An API integration means data can be transferred automatically from one app to another, eliminating both errors and double data entry in the process. And double check that you’ll be able to set up customized data mapping to get the general ledger looking just the way you want it to. You should also be able to run reports that break down expenses to show what you care about most.
HR, benefits, and compliance: A good payroll service will help you take care of your team, too. Some providers give you the ability to handle PTO accrual policies and time off requests right in the app. You should also have the option to offer integrated health benefits, 401(k), and workers’ comp to keep everyone healthy and protected. If you offer health benefits or have a workers’ comp policy, check to make sure that there are no extra fees tacked on by the payroll provider.
QuickBooks Payroll may be more of a household name, but many small businesses prefer OnPay for its more robust set of features, better ratings from both experts and customers, advanced QB integrations, and its lower price. Check it out: