COVID-19 and your business. Get up-to-date HR and tax information

Everything you need to run payroll, HR, and more.

It's all just $36, plus $4 per person each month. There are no confusing tiers, no hidden costs, and you’ll never need to upgrade.

“OnPay has the most features for the best value.”

“OnPay has the most features for the best value. Plus it is easy to use, especially relative to other payroll providers. The biggest time saver is having OnPay take care of all my state and federal filings automatically (and accurately!).”

Eric Jones

Eric Jones Golf Academy

“Integrates with my accounting and time-keeping software…”

“OnPay has simplified my payroll runs, saving me hours every single month. It integrates with my accounting and time-keeping software, and everything is easy to navigate.”

David Luther

Grand Valley Enterprises LLC

“Helpful COVID-19 resources”

“OnPay is super user friendly, has a ton of features, and customer support is always quick to respond and helpful. I am beyond grateful for the helpful COVID-19 resources.”

Leah Sperlock

PhySlim Physician Guided Weight Loss & Wellness

“OnPay keeps adding new HR features that makes my life easier.”

“In addition to payroll, OnPay keeps adding new HR features that make my life easier. For example, PTO requests, approvals and tracking are right in the app. It's a streamlined process and a fantastic platform!”

Annie Eaton

CEO at Futurus

“I don't have to calculate deductions or PTO.”

“OnPay is so easy to use. I don't have to calculate deductions or PTO. All I have to do is enter the employee's hours, approve the payroll, and OnPay takes care of the rest.”

Lacie McAbee

Reflections Mental Health LLC

“Even handles health insurance payments and retirement benefits”

““I appreciate the simplicity, while still having a wide range of features. I don't have to worry about dealing with record-keeping for taxes, and OnPay even handles health insurance payments and retirement benefits.”

Byron K.

Dermatology & Skin Care Center

Full-service payroll

OnPay’s payroll software is fast and it does all the heavy lifting.

  • Unlimited monthly pay runs
    Run payroll as often as you like, or even choose multiple payroll schedules for different employees. It’s one cost for everything.
  • All tax filings and payments
    We withhold state and federal payroll taxes each pay run, we make your tax payments, plus we file Form 941 quarterly and Form 940 at then end of each year.
  • W-2 and 1099 workers
    Pay W-2 employees or 1099 contractors. It’s all in the same dashboard, and we’ll generate printable year-end tax forms at no extra cost.
  • Pay by direct deposit, debit card, or check
    Pay employees however they prefer. There’s no extra fee for direct deposit or debit card payments, or you can print checks yourself.
  • Multiple pay rates and schedules
    Set more than one pay schedule for your company, or use different pay rates for individual employees. Our fee stays the same however you choose to run payroll.
  • Garnishments
    Deducting garnishments from net pay just takes two extra clicks. You can set rules or goals for when garnishments should stop. We record them in paystubs and expense reports automatically, even though you make the payments yourself.
  • Unemployment insurance withholding
    We withhold all your employees’ state and federal unemployment insurance payments. We process your company’s contributions, too.
  • 40+ payroll reports
    Get detailed reports within OnPay. You can filter them by employee type, location, or department. View them online, download PDF versions, or export reports to your accounting software.
  • Accounting and time-tracking integrations (see below)
    Get all your finances in one place by syncing each pay run with top accounting and time tracking software. No integration fees. See a full list below.
  • Optimized for mobile
    Process payroll wherever you happen to be. OnPay loads and process payroll fast, so all you need to run payroll is one bar of signal and two thumbs.
  • Multi-state payroll
    There are no extra fees if you need to process payroll in more than one state.
  • Available in all 50 states
    OnPay can serve any small business, accountant, or nonprofit, from sea to shining sea.
  • Single sign-on
    Streamline your access to OnPay by using your Google, Intuit, or Xero login.

Special payroll services

We get payroll right for any organization — at no extra cost.

  • Restaurants
    Calculate tipped wages accurately — even when employees work overtime. We also help you with minimum wage tip makeup, and we prepare Form 8846 for you to file.
  • Farms and agriculture
    We can process separate tax filings for agricultural workers (Form 943) and your non-farm employees. We can also pay and process taxes for workers on H-2A visas.
  • Nonprofits
    We let 501(c)(3) organizations skip their federal unemployment (FUTA) taxes without jumping through extra hoops.
  • Churches and clergy
    We help religious organizations get payroll right by excluding federal unemployment taxes (FUTA), Social Security and Medicare taxes (FICA), and any parsonage allowances from our calculations.
  • 500+ employee companies
    We process your pay runs in seconds, no matter how many employees you have. You can also pay contractors, use multiple pay schedules, or search and filter employees (or reports) by role, department, or location.
  • Accountant dashboard
    See all your clients in one place, quickly add new ones, and stay on top of all your payroll-related to-dos. You can even set up customized Xero and QuickBooks integrations.
  • 6 levels of permissions
    Get the flexibility to run payroll however you want. Six levels of permissions let business owners delegate responsibilities and choose who has visibility into payroll and HR.

Employee self-service

Save time by letting employees do more on their own.

  • Self-onboarding
    Just enter a few details, and your employees can enter the rest of their information themselves.
  • Lifetime accounts
    After an employee or contractor leaves your company, they’ll still be able to access pay stubs and personal tax documents without your help.
  • Change address and personal information
    Let employees make updates themselves when they move or when other changes need to be made within OnPay.
  • Pull paystubs, employment docs, and tax forms
    When employees need payroll information, you’re off the hook. They can find answers questions and download what they need from OnPay instead.
  • Control voluntary deductions
    Adjustments to voluntary payroll deductions (for employee 401(k) plans, for example) can be made by employees, so there’s nothing for you to coordinate.

Deep software integrations

Get all your finances in one place to avoid mistakes and repetitive tasks.

  • QuickBooks Online
    Sync payroll data with QuickBooks Online automatically. Our integration includes the ability to create custom item mapping and to add detailed journal entries in your general ledger.
  • QuickBooks Desktop
    Quickly sync payroll data with QuickBooks Desktop. Our integration includes the ability to create custom item mapping and to add detailed journal entries in your general ledger.
  • Xero
    Sync payroll data with Xero automatically. Our integration includes the ability to create custom item mapping and to add detailed journal entries in your general ledger.
  • FreshBooks (coming soon)
    Coming soon.
  • TSheets
    Add TSheets time and attendance data to your next pay run with one click.
  • Deputy
    Add Deputy time and attendance data to your next pay run with one click.
  • WhenIWork
    Add WhenIWork time and attendance data to your next pay run with one click.
  • Tanda
    Add Tanda time and attendance data to your next pay run with one click.
  • Humanity
    Add Humanity time and attendance data to your next pay run with one click.
  • ThinkHR
    Access hundreds of document templates and HR guides for free
  • PosterElite
    Get compliant labor law posters and automated updates whenever laws change in your jurisdiction.
  • Magnify
    Farms and agribusinesses can sync OnPay and Xero with all their crop and field data. No spreadsheets needed.

Award-winning customer service

From answering questions to calling the IRS, we’re on it.

  • Free account migration
    Just enter some basic company details, then we’ll add your employees’ information and any prior wages to OnPay for you.
  • Help setting up integrations
    It’s simple to sync OnPay with top accounting and time tracking software, but we offer help getting set up or customizing your integration if you need it.
  • Reps trained by the American Payroll Association
    Our onboarding and customer service teams all receive the Fundamental Payroll Certification from the American Payroll Association.
  • Weekday support by phone, chat, and email.
 Emergency email support on weekends.
    Get help from a payroll expert whenever you need it. Email support begins at 7 AM EST on weekdays, while phone and chat are available from 9 AM to 8 PM EST.
  • Accuracy guarantee
    If we don’t get your payroll right, we’ll fix things with the IRS and take care of any fines for you.

Simplified COVID-19 compliance

Run you business remotely and stay compliant with new legislation like the Families First Coronavirus Response Act (FFCRA) and the CARES Act.

  • Cloud-based, mobile-friendly payroll software
    Run payroll remotely and on any device.
  • Track FFCRA sick or medical leave
    Pay and manage any FFCRA emergency sick or medical leave employees take due to COVID-19.
  • Automated FFCRA tax credits
    OnPay makes it easy to receive your employer payroll tax credits by tracking eligible leave you pay out and automatically apply offsetting credits to your quarterly payroll tax filings.
  • Average monthly payroll cost reports
    Built-in average monthly payroll reports quickly give you the information you need to apply for an SBA loan through the Paycheck Protection Program.
  • COVID-19 dashboard for tax credit oversight
    With a dedicated COVID-19 dashboard right in-app, you can see a summary of your payroll tax credit history and how it's been applied.
  • Other features to support remote work
    Our flexible platform makes running a remote business much easier. Employee self onboarding, e-signable HR docs, and software integrations give you everything you need to run a tidy back office.

Essential HR tools

Stay organized, save time, and get compliant. It’s all included.

  • Automated onboarding flows
    Ask new employees to onboard themselves. Enter some basic information, then the employee can fill out their own profile, e-sign HR documents, and have them stored online. You can also add onboarding tasks for other teammates, like setting up new employees’ computer or orientation.
  • E-signing
    Any type of HR document can be uploaded and signed within OnPay. Or rely on one of our e-signable document templates.
  • In-app offer letters
    Extend a warm welcome and kick off the onboarding process with a customizable offer letter.
  • Online I-9 and W-4 forms
    Tax withholding forms for employees and contractors are built into OnPay. New employees are automatically asked to sign them as part of the onboarding flow and they’re automatically stored for you.
  • State new hire reporting
    We’ll report new hires to your state for you when they set up their OnPay accounts.
  • Custom personnel checklists
    Create and customize checklists of documents and tasks for certain events (like incident reports or annual review cycles) or specific employee types (like engineers who need a separate IP policy and security training).
  • Delegate and track non-HR tasks (like IT)
    OnPay helps you manage both legal paperwork and the human side of HR. Assign an onboarding buddy, orientation trainings, or IT tasks as part of your checklists.
  • Built-in document templates
    From tax forms to NDAs, save time with customizable document templates. You can also use our built-in templates, import your own docs, or find the right doc in our HR library.
  • Document storage + personnel files
    All documents created within OnPay and any messages sent to employees are automatically saved and securely stored for admins. Employees can also access their own files.
  • Direct messaging
    Create a paper trail by conducting conversations within OnPay. Employees, managers, and admins can share feedback, notes, and important announcements, and it will all be saved for later.
  • Compliance audits
    OnPay automatically reviews any personnel checklists that you set up. If a document someone signed is outdated or a task is incomplete, admins are alerted about employees who may be out of compliance.
  • HR resource library
    Get answers and save time by accessing hundreds of HR guides and legal templates in a few clicks.

Perfect PTO management

Simple enough for small businesses, flexible enough for big ones.

  • Custom paid time off policies
    Create flexible paid time off policies based on multiple criteria.
  • Up to three accrual tiers
    Employees can earn PTO at different rates depending on factors like employee type, location, or seniority.
  • Automatic accrual tracking
    Every time you run payroll, PTO hours are automatically calculated and added to each employee’s accrued totals.
  • In-app requests and approvals
    Employees can request PTO within OnPay. Your managers will receive an approval request, then PTO any time that’s used is subtracted automatically.
  • PTO calendar and reminders
    Managers and admins will see upcoming employee PTO days on their dashboard.
  • Email notifications
    Employee PTO requests are sent out through email to keep everyone on the same page.

Organized org charts

Let everyone know who’s who.

  • Detailed employee profiles and contact info
    Profiles include each employee’s name, their title, their company contact information, and where they fit into the org chart. Your employees also have the option of adding their personal contact information, a picture, and some fun facts about themselves.
  • Searchable company directory
    Available to all employees, the company directory is created automatically. It makes it easy for employees to find each other and figure out the best way to reach out.
  • Visual org chart
    Available to all employees, the visual org chart is a quick way for anyone to understand the company hierarchy and figure out who reports to who.
  • Automatic updates to org chart
    Any changes employees make to their profiles are automatically added for everyone in your company. You’ll never need to make updates.
  • Organize employees by location, department, or team
    Employees can zoom in or zoom out on their organization by viewing everyone or just the people they work with most closely — even if they’re in different departments.

Add top-notch benefits

Give your employees the benefits they deserve.

  • Health and dental benefits in all 50 states
    We’ll help you choose the right plan for your business. Premiums are deducted from payroll automatically.
  • Access to most major providers
    Compare and choose plans from top providers like Aetna, United Healthcare, Guardian, Humana, Anthem, and BlueCross BlueShield.
  • Integrated 401(k) retirement plans
    To make getting insurance quotes easy, we can pull most of your employee census data from within OnPay.
  • Quick employee census
    We’ve partnered with Vestwell, Guideline and America’s Best 401(k) to make it easy to offer low-fee plans with great investment options.
  • Add on life, vision, disability and more
    OnPay is a licensed insurance agency, and we can help you take care of a wide array of insurance needs.

Add integrated workers’ comp

Take care of employees and potential liabilities.

  • Fully integrated workers’ comp administration
    We use your payroll data to update premiums as the number of employees in your company changes. Premiums are deducted automatically each time you run payroll.
  • Pay-as-you-go policies
    Pay-as-you go workers’ compensation saves small businesses time by updating automatically whenever your employee count changes. No upfront lump sum payments are required, and you won’t pay any unnecessary premiums.
  • Low up-front costs
    Pay a fraction of your premiums each pay period, instead of a single large payment for the entire year.
  • Automatic updates when your team changes
    Once your policy is set up, all you have to do is run payroll. New employees are covered immediately, so there’s no need to get a new quote.
  • Support from experienced brokers
    Our team will help you get set up, and we’ll manage the relationship between you and our workers’ comp partners.

Additional fees and fine print

Practically everything we do is covered in our monthly fee. The only exceptions are:

  • Clients can self-print and distribute W-2 and 1099 forms for free, but we charge a small fee if you want us to print and mail them for you.
  • We charge insufficient funds fees if you can’t cover the cost of a pay run.
  • You pay for any health, retirement, or workers’ comp policies you choose to add on.

See how OnPay sets the new standard in payroll

We’ll even migrate all your employee info and prior wages for you.

  • Save time and money with OnPay.

Want to see how everything works? Join an OnPay Demo