OnPay vs Intuit Quickbooks Payroll

Whether your team consists of W-2 employees, 1099 independent contractors, or both, your payroll service should make it easy to pay everybody fast. A good payroll provider will calculate and automate all of the tax filings and payments: federal, state, and local taxes.

OnPay automates all the taxes for you and guarantees the accuracy of both its calculations and filings. Some providers ⁠— like QuickBooks ⁠— leave the local taxes for employers to handle on their own. OnPay takes care of federal, state, and local tax requirements to keep everything compliant and save you time. Plus, you can pay W-2 and 1099 workers in the same payrun.

When year-end rolls around, your payroll provider should take a few things off of your plate, like preparing and filing year-end W-2s and 1099s for employees, and processing all your year-end IRS payroll tax forms. They should also make it easy for you to distribute required forms to your workers.

OnPay will handle all of your year-end filings, including 1099s, at no extra cost. The option to self-print year-end forms are also included. And with employee self-service and lifetime accounts, your workers can even log in and download their W-2 or 1099 themselves. QuickBooks charges a fee for 1099 forms.

Adding new workers to your team can help your business get more done. With the right payroll service, it can also mean growing without adding more paperwork to your to-do’s. Check to make sure that the payroll provider you’re considering includes e-signatures for required new hire paperwork, new hire reporting, and the ability to create and send digital offer letters.

OnPay comes with everything you need to make onboarding a breeze ⁠— ⁠for you and the your new hires alike. Create and send offer letters electronically, and have workers e-sign required I-9s and W-4s for digital storage right in the app. You can even assign tasks and customize onboarding workflows to delegate responsibilities across your team.

Your payroll software should play nicely with all the other accounting and time tracking tools in your tech stack. An API integration means data can be transferred automatically from one app to another, eliminating both errors and double data entry in the process. And double check that you’ll be able to set up customized data mapping to get the general ledger looking just the way you want it to. You should also be able to run reports that break down expenses to show what you care about most.

OnPay has the most advanced integrations you’ll find. Period. When it comes to accounting software, custom item mapping means you can sync every detail to your general ledger. For QuickBooks Desktop users, no IIF files are even required: OnPay’s integration utilizes Autofy to give you a cloud-like experience. And for QuickBooks Online or Xero, OnPay syncs data automatically with each pay run. OnPay’s custom report designer also gives you the power to create and save custom payroll reports for easy access to financial insights.

A good payroll service will help you take care of your team, too. Some providers give you the ability to handle PTO accrual policies and time off requests right in the app. You should also have the option to offer integrated health benefits, 401(k), and workers’ comp to keep everyone healthy and protected. If you offer health benefits or have a workers’ comp policy, check to make sure that there are no extra fees tacked on by the payroll provider.

OnPay comes with deep HR functionality included ⁠— at no extra cost. From time off management and org charts, to document template builders and compliance audits, it includes everything you need to stay organized and keep your team in the loop. Select a great benefits plan through OnPay’s in-house team of licensed team of experts, and you’ll only pay the plan premium. Plus, integrate a 401(k) plan or workers’ comp policy without any additional fees.