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Insurance offered through OnPay Insurance Agency, LLC (CA License #0L29422)
We make it easy to stay focused on your agriculture business. Our full-service software processes payroll in minutes, syncs with your favorite accounting software, and automates all your employment taxes. Built-in HR tools and integrated workers’ comp make it even easier to take care of your team.
With over 30 years of payroll experience, we have a great handle on everything farms and ranches need. For example, we file Form 943 for you automatically. We only charge you for active workers, so you won’t pay extra for seasonal employees or contractors once the season’s over. We also process minimum wage rates for agricultural workers, make payments to debit cards, and allow workers who have moved away to access their W-2 and 1099 forms online.
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We’ll save you time by having new hires enter their own information, and we’ll report them to the state for you. You can even store employment contracts and other documents in our secure vault.
Keep everyone safe and protect yourself from liability by adding on workers comp insurance. Once you set it up, your rates will adjust automatically whenever workers join or leave your payroll.
We’re a licensed insurance broker in all 50 states, so we can offer expert help with health benefits, too. Or add on a fully integrated 401(k) plan to make sure your farm’s payroll helps employees save for the future.
“As a farmer you have no time to be managing office work and payroll. OnPay saves time in the office so you can spend more time in the field. I can quickly run payroll without worrying about calculating taxes myself.”
– Scott, Shao Shan Farm LLC
Get the best ag payroll service for one low monthly price. It even works great for paying seasonal workers.
Your first month of OnPay is free. Just tell us a little about your company and we’ll do the rest.
If you are an agricultural employer, you’ll have to complete and file Form 943 if you paid wages to one or more farmworkers and those wages were subject to social security and Medicare taxes or federal income tax withholding.
Yes, as an agricultural employer, you must report federal income tax (FUTA) on the wages you pay to your agricultural employees on Form 940. According to the IRS, you must file Form 940 if you paid cash wages of $20,000 or more to farmworkers during any calendar quarter in 2022 or 2023, or if you employed 10 or more farmworkers during at least some portion of a day (whether or not they worked at the same time) during any 20 or more different weeks in 2022 or 2023. If you’re unsure of any obligations, reach out to your CPA, bookkeeper, or accounting professional for guidance.
It’s a single monthly fee of $40, plus $6 per worker each for everything OnPay does. No pricing tiers, no sneaky add-ons.
You have a number of options, workers can receive payment through direct deposit, printing paper checks, or even using a prepaid debit card if you prefer. You can process payroll for everyone in the same pay run — even if you have a mix of payment methods.
Generally, the IRS defines an agricultural employee as a person who works on a farm and completes tasks (including but not limited to) raising or training livestock, working the soil, and harvesting horticultural goods like livestock, bees, poultry, or wildlife. Also, agricultural employees can include people who are in charge of running, protecting, improving, or maintaining a farm, including its tools and equipment.