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  3. Time Tracking
  4. When I Work

When I Work

Build a work schedule in minutes. Share and track it instantly.

Time Tracking


When I Work is an employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business

  • Easily manage time off, shift switches, and see team availability
  • Automatically match shifts with employee qualifications and availability
  • Get real-time visibility into your labor costs
  • Set up different pay rates for each position an employee is qualified for
  • Prevent early clock-ins with GPS and geofencing
  • Audit and approve employee timesheets from your desktop or phone



How it works

The OnPay-When I Work integration eliminates the need to pull out your calculator. As soon as timesheets are imported into OnPay, accruals and tracking of vacation time, overtime hours, and PTO are automated. Any positions and rates you’ve set up in When I Work will automatically sync to payroll. With all your data in one place, you get real-time visibility to control labor costs.


Employees can clock in or out right from their phones, and built-in team messaging makes it easy to keep everyone in the loop. When it comes time for payday, sync employees’ hours from When I Work to OnPay with a single click.


When I Work Essentials: $2.50/User/Month

  • Standard scheduling
  • Confident shift coverage
  • Team messaging and engagement


When I Work Pro: $5/User/Month

  • Advanced scheduling
  • Enhanced visibility and role permissions
  • Custom reporting
  • Share labor across multiple locations


When I Work Premium: $8/User/Month

  • Scalability and customization
  • API-first and ready for integrations
  • Get up and running within days
  • Single sign on capability


It’s easy to get started

Try OnPay out yourself to see how easy payroll and HR can be. To get started, just share a few basic details about your business. Our team of pros will set everything up and import your employees’ information for you.

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