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Free Florida payroll tax
calculator (and FL tax rates)

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  • 1

    Pay Details

  • 2

    Exemptions

  • 3

    Federal Information

  • 4

    State Information

  • 5

    Locale Information

  • 6

    Voluntary Deductions

  • 7

    Calculate Paycheck

Welcome to our payroll calculator!

Before we jump in, who are you using this calculator for?

Thanks!

Our calculators are designed for employers, and they’ll ask for information you may not have. For a better experience, please check out this employee-focused paycheck calculator.

How much did your employee earn?

Gross Pay: This is the total amount of wages your employee earned before taxes and deductions are withheld.


For salaried employees, gross pay equals their annual salary divided by the number of pay periods per year. For hourly employees, gross pay equals the number of hours worked multiplied by their hourly wage.


(Don’t forget to add on any tips, commissions, or bonuses!)

Gross Pay Method: Is the gross pay amount based on your employee’s annual compensation, or by how many hours they worked in the last pay period?

Gross Pay YTD: Enter the total gross pay your employee has earned this year, prior to this paycheck. Normally, this can be found on the last pay stub.

Pay Frequency: How often do you normally issue paychecks?

Check Date: Enter the check date that should appear on your paycheck.

Is your employee exempt from any taxes?

Federal: In some cases, public and governmental employees are exempt from federal taxes. Check “yes” if your employee is exempt and Federal taxes should not be deducted.

FICA: In some cases, public and governmental employees are exempt from FICA. Check “yes” if your employee is exempt and FICA taxes should not be deducted.

Medicare: In some cases, public and governmental employees are exempt from Medicare taxes. Check “yes” if your employee is exempt and Medicare taxes should not be deducted.

Please enter your employee’s withholding information.

2020 W4: Would you like to use the 2020 withholding tables? Here’s an article that covers the 2020 W-4 updates if you aren’t sure.

Federal Filing Status: Select your employee’s filing status for federal withholding. This helps determine how much federal tax will be withheld.

Two Jobs: If the employee indicated that they have more than one job or are married and filing jointly with a working spouse, select Yes here.

Dependents Amount: Enter the amount your employee listed on Line 3 of their W-4, if any. This is where they claim dependents.

Other Income: If your employee listed another other income on line 4(a) of their W-4, enter the amount here.

Deductions: Enter any deductions that your employee listed on line 4(b) of their W-4, if applicable.

Additional Federal Withholding: If your employee has asked to have additional funds withheld from each paycheck, enter the amount here. If they have not, enter “0”.

Round Federal Withholding: Would you like us to round your employee’s withholding totals to the nearest dollar? (It’s not required, but it is permitted)

Now, add information for their state.

State: Select the state where withholding should be calculated. It should be the same state where the work was performed.

Now, add locale information if applicable.

Does your employee have any voluntary deductions?

Please add any additional deductions for items like health insurance, 401(k), HSAs/FSAs, or any other benefits.


Select type of deduction needed:

401(k)

Add deduction

HSA

Add deduction

Custom

Add deduction

Let’s finish crunching the numbers!

Click the button below to see your paycheck calculated.

Here’s your paycheck information:

Leave payroll to us.

We do all the hard work to set you up, starting at just $40 + $6 per employee.

Updated: June 10, 2024

Data from the SBA suggests that approximately three million small business owners contribute to Florida’s economy. That’s a lot of employers that need to get their payroll taxes right. At the top of this page is a payroll calculator that can help do the math for your employee paychecks and employer payroll taxes, and below are resources to stay ahead of your state tax obligations.

Fast facts about Florida payroll taxes

  • There’s no state income tax in Florida and employers are not required to withhold state income tax from their employee’s paychecks
  • Employers pay a reemployment tax to help fund the state’s Unemployment Compensation Program
  • All new hires including independent contractors that earn more than $600 per calendar year must be reported to the state in the first 20 days of employment (even if they work for only one day)
  • Since January 1, 2022, Florida’s corporate income tax rate is 5.5%

Federal payroll taxes for Florida employers

While a 0% state income tax is saving you from some calculations, you are still responsible for implementing federal payroll taxes. Luckily, our Florida payroll calculator is here to assist with calculating your federal withholding and any additional contributions your business is responsible for.

 

Here’s a quick overview of what you need to know when you’re calculating federal payroll taxes. If you would like to see each step in detail, you can click here to read our step-by-step federal income tax guide.

  • Calculate Employee Gross Wages:
    • For all your hourly employees, multiply their hours worked by the pay rate — and don’t forget to increase the rate for any overtime hours worked!
    • For all your employees on salary, divide each employee’s annual salary by the number of pay periods you have.
  • Calculate Pre-Tax Withholdings (if any):
    • If your employee contributes to a Flexible Spending Account (FSA), 401(k) retirement savings account, or any other eligible pre-tax withholding accounts, subtract the amount from their gross pay prior to applying payroll taxes.
  • Deduct Federal Income Tax:
    • Federal income tax ranges from 0% to 37%. Further withholding information from the IRS can be found here.
  • Deduct and Match FICA Taxes:
    • Social Security Tax: You will need to withhold 6.2% of each employee’s taxable wages up until they have reached a total earning of $168,600 for that year. As an employer, it is your job to match this tax.
    • Medicare Tax: You will also need to withhold 1.45% of each employee’s taxable wages up until they have reached a total earning of $200,000 for that year. You will need to match this tax as well. For employees who earn salaries above $200,000, withhold an Additional Medicare Tax of 0.9%. Only the employee is responsible for paying the Additional Medicare Tax.
  • Pay FUTA Unemployment Tax:
    • You as the employer will pay 6% of each employee’s first $7,000 of taxable income. If you pay state unemployment taxes, you are eligible for a tax credit of up to 5.4%. Employees are not responsible for paying the FUTA tax.
  • Subtract Post-Tax Deductions (if any):
    • You may need to deduct court-ordered wage garnishments, child support, post-tax contributions to savings accounts, elective benefits, etc.

2024 Florida payroll taxes

You already know that the State of Florida charges 0% income tax. And even better, no cities within Florida charge a local income tax. All of which means less work for you.

 

However, this doesn’t mean you’re in the clear, because you still have to pay State Unemployment Insurance, which Florida calls Reemployment Tax since legislation passed in 2012.

  • Calling all employers: this bill is on you.
    • For new employers, the tax rate is 2.7%, which is applied to the first $7,000 in wages per employee a year. Any amount over that is not subject to tax.
    • Those taking over a business from a previous owner are eligible to take the previous owner’s rate.
    • Rates for employers who have been in business for more than 10 quarters can range from 0.10% (or $7.00) to 5.4% (or $378) per employee.
  • Return and Payment Information
  • Frequently Asked Questions

 

If crunching all the numbers gets to be much too much, you have options. To automate most of the processes, including withholding taxes and deductions, it can make sense to outsource this work to the many payroll service providers on the market. Most handle the heavy lifting, so you have more time to focus on other aspects of your business.

 

New hire reporting in Florida

Both state and federal law require all employers in Florida to report newly hired and re-hired employees (plus independent contractors who will earn more than $600 per calendar year) to a state directory within 20 days of their start date. You can report here and are responsible to do so even if any of these workers only work one day. For more information, Florida’s new New Hire Reporting Center has an in-depth help article on how to report (and different options available). And if you need more assistance, they have two numbers you can call:

  • 888-854-4791
  • 850-656-3343

 

Most payroll software providers handle new hire reporting on a weekly basis, which can free up time for employers to focus on other tasks. Looking to save time by handing tasks such as new hire reporting to an outside provider but unsure where to start? In just a few clicks, you can easily compare payroll services by using our comparison tool, which summarizes user reviews, features, ratings, and how each service compares to the others.

Staying compliant

Most states require employers to carry workers’ compensation, including Florida. Learn how policies work, how this type of coverage protects employees from workplace injuries and illnesses, and what employers should know in our guide to Florida workers’ compensation insurance.

Corporate income tax in Florida

All corporations have to pay a Florida corporate income and franchise tax for the privilege of doing business, and earning money in the state. The tax applies to corporations, including those that are taxed at the federal level as corporations.

 

When a corporation operates in Florida, its federal income is adjusted based on specific factors related to the state. Then, the corporation’s income is distributed to Florida based on its activities within the state compared to everywhere else it operates. In many cases, it takes into account the company’s assets, payroll, and sales. For taxable years beginning on or after January 1, 2022, the corporate income tax rate in Florida is 5.5%. You might also be eligible for tax incentives.

E-Verify rule

As of July 1, 2023, Florida requires that private employers with more than 25 employees use the federal E-Verify system to verify the employment eligibility of new employees. Learn more

Now cut those checks

First, pay your employees. Then, it’s time to celebrate. Pop open a bottle of bubbly. Take a bite of that chocolate bar. Sing “Celebration” the whole way home. Splash around the Atlantic. Whatever it is you need to do to celebrate, do it because you’ve just mastered payroll taxes. Disclaimer: Make sure you’ve set aside the amount your company needs to pay in federal taxes: FICA and UI are not your friends if you let those bills pile up. Federal tax filings are due through Forms 940 (annually) and 941 (quarterly), but deposits can be made on an ongoing basis through the EFTPS payment system. You can learn about the IRS tax due dates here.

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Additional Florida payroll tax resources

Though our calculator can do most of the work, here are some helpful links to further your understanding of payroll in Florida.

 

Florida Department of Revenue: (800) 352-3671 | Register as an Employer: Form DR-1 | Information for Businesses and Employers | Reemployment Tax

 

Lastly, the state of Florida provides a new employer kit, which includes this PDF guide of the most common payroll taxes business owners in the state should be familiar with.

 

If you already work with a company that automates withholdings and deductions when processing pay runs, but want to get more value from your investment, there’s options. For example, some companies bundle HR software to manage back office tasks like employee onboarding and completing form W-4s. Not sure where to start? Our guide to switching payroll providers midyear can give you an idea of what to look for when researching companies.

 

 

These rates are based on local legislation and can change at any time. Always consult a tax professional if you are unsure about your obligations.

More helpful payroll calculators

Florida employers can use the calculator at the top of this page to quickly process their employees’ gross pay, net pay, and deductions (and feel confident when cutting paychecks). But occasionally, employers run into situations that require a little more number crunching. For instance, do you reward your high-performing employees with bonuses? Keep in mind that Uncle Sam considers this type of payment to be supplemental wages and requires taxes to be withheld. Additionally, if you have workers who come and go, there may be times when you need to figure out what their final pay will be. So, if you can use a little more help adding up the numbers, check out some of the calculators listed below.

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Try OnPay out yourself to see how easy payroll and HR can be. To get started, just share a few basic details about your business. Our team of pros will set everything up and import your employees’ information for you.

Frequent asked questions about payroll taxes in Florida

  • Does Florida have employer payroll taxes?

    Yes, payroll taxes include employer contributions to Medicare tax, Social Security plus Florida’s reemployment tax, which is deposited into the state Unemployment Compensation Trust fund.

  • Is Florida's reemployment tax a payroll tax?

    Employers pay a reemployment tax to contribute to Florida’s state unemployment program, which provides a temporary source of income to workers who have lost their jobs through no fault of their own. Employers are not allowed to deduct wages from employees to pay for reemployment tax.

  • Can Florida employers require pay by direct deposit?

    No, according to the 2022 Florida Statutes (including 2022 Special Session A and 2023 Special Session B) employers in the state of Florida may not force an employee to receive wages through direct deposit or terminate an employee for refusing to use direct deposit to accept payment.

  • Does OnPay help businesses in Florida manage their payroll taxes? 

    Yes! OnPay withholds all payroll taxes (federal, state, and local) during each pay run and makes all tax payments, in addition to filing Form 941 quarterly and Form 940 at year’s end for clients based in the state of Florida.

  • Does Florida have a payroll withholding tax?

    No, there is no state withholding tax in Florida. However, are required to pay state unemployment insurance (also known as reemployment assistance) taxes.

  • Do I need to register as an employer in Florida?

    Yes, you do. Businesses in the state of Florida are required to be registered with the Division of Corporations. This step must be taken in order to be able to register for a business tax account in the state of Florida and collect, accrue, and remit taxes as a business.