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Free Ohio payroll tax
calculator (and OH tax rates)

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  • 1

    Pay Details

  • 2

    Exemptions

  • 3

    Federal Information

  • 4

    State Information

  • 5

    Locale Information

  • 6

    Voluntary Deductions

  • 7

    Calculate Paycheck

Welcome to our payroll calculator!

Before we jump in, who are you using this calculator for?

Thanks!

Our calculators are designed for employers, and they’ll ask for information you may not have. For a better experience, please check out this employee-focused paycheck calculator.

How much did your employee earn?

Gross Pay: This is the total amount of wages your employee earned before taxes and deductions are withheld.


For salaried employees, gross pay equals their annual salary divided by the number of pay periods per year. For hourly employees, gross pay equals the number of hours worked multiplied by their hourly wage.


(Don’t forget to add on any tips, commissions, or bonuses!)

Gross Pay Method: Is the gross pay amount based on your employee’s annual compensation, or by how many hours they worked in the last pay period?

Gross Pay YTD: Enter the total gross pay your employee has earned this year, prior to this paycheck. Normally, this can be found on the last pay stub.

Pay Frequency: How often do you normally issue paychecks?

Check Date: Enter the check date that should appear on your paycheck.

Is your employee exempt from any taxes?

Federal: In some cases, public and governmental employees are exempt from federal taxes. Check “yes” if your employee is exempt and Federal taxes should not be deducted.

FICA: In some cases, public and governmental employees are exempt from FICA. Check “yes” if your employee is exempt and FICA taxes should not be deducted.

Medicare: In some cases, public and governmental employees are exempt from Medicare taxes. Check “yes” if your employee is exempt and Medicare taxes should not be deducted.

Please enter your employee’s withholding information.

2020 W4: Would you like to use the 2020 withholding tables? Here’s an article that covers the 2020 W-4 updates if you aren’t sure.

Federal Filing Status: Select your employee’s filing status for federal withholding. This helps determine how much federal tax will be withheld.

Two Jobs: If the employee indicated that they have more than one job or are married and filing jointly with a working spouse, select Yes here.

Dependents Amount: Enter the amount your employee listed on Line 3 of their W-4, if any. This is where they claim dependents.

Other Income: If your employee listed another other income on line 4(a) of their W-4, enter the amount here.

Deductions: Enter any deductions that your employee listed on line 4(b) of their W-4, if applicable.

Additional Federal Withholding: If your employee has asked to have additional funds withheld from each paycheck, enter the amount here. If they have not, enter “0”.

Round Federal Withholding: Would you like us to round your employee’s withholding totals to the nearest dollar? (It’s not required, but it is permitted)

Now, add information for their state.

State: Select the state where withholding should be calculated. It should be the same state where the work was performed.

Now, add locale information if applicable.

Does your employee have any voluntary deductions?

Please add any additional deductions for items like health insurance, 401(k), HSAs/FSAs, or any other benefits.


Select type of deduction needed:

401(k)

Add deduction

HSA

Add deduction

Custom

Add deduction

Let’s finish crunching the numbers!

Click the button below to see your paycheck calculated.

Here’s your paycheck information:

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We do all the hard work to set you up, starting at just $40 + $6 per employee.

Updated: May 6, 2024

The payroll calculator at the top of this page is built for Ohio employers. All you have to do is enter each employee’s wage and W-4 information, and our calculator will process their gross pay, deductions, and net pay for both Ohio and Federal taxes.

Federal payroll taxes for Ohio employers

First and foremost, let’s walk through a summary of federal payroll taxes that all employees have to pay, no matter which state they live in. If you would like to see each step in detail, check out the step-by-step guide that we created just for you.

  1. Calculate Gross Pay. a. For hourly employees, simply multiply their hourly rate by the number of hours worked during the pay period. Remember to increase the rate for any overtime hours worked. b. For salaried employees, take their annual salary and divide it by the number of pay periods. c. Bonuses, commissions, or tips also get added to gross pay.
  2. Subtract Pre-Tax Deductions. If your employees have any pre-tax deductions like 401(k), for example, subtract them from gross pay so that their taxable income is reduced by this amount.
  3. Calculate the Federal Income Tax. Now that you have adjusted gross pay, you can calculate the amount of federal income tax that your employees owe the IRS. The tax rate ranges from 0% all the way up to 37%. You can find all the minute details in the IRS Publication 15-T.
  4. Deduct FICA Taxes. FICA stands for Federal Insurance Contributions Act, and it collects two taxes that both employees and employers have to pay: Social Security and Medicare. a. Social Security Tax: Withhold 6.2% of each employee’s taxable wages up to $168,600 for the year. If an employee makes more than $168,600, any salary above this amount is exempt. As an employer, you also have to pay the IRS 6.2% of your employee’s salary dollar-for-dollar. b. Medicare Tax: Withhold 1.45% of each employee’s taxable wages up to $200,000 for the year. If an employee makes more than $200,000, an Additional Medicare Tax (super original name, right?) of 0.9% should be withheld. As an employer, you’re only responsible for matching 1.45% of the first $200,000.
  5. Calculate the FUTA Tax. FUTA stands for the Federal Unemployment Tax Act. Employers are responsible for paying 6% of each employee’s first $7,000 of taxable income. Employees are not responsible for paying FUTA. If you pay state unemployment tax in full and on time, you are eligible to receive a 5.4% tax credit, bringing your effective FUTA tax rate down to 0.6%.
  6. Subtract Post-Tax Deductions. If your employees have post-tax deductions, which can be anything from garnishments like child support to life insurance, you will need to make a deduction here and send the deduction to the appropriate jurisdiction.
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2024 Ohio state payroll taxes

Ohio payroll taxes can be a little hard to keep track of.  In 2024, the top two income tax brackets are going to be consolidated, with the rate being reduced to 3.5%. Here’s a breakout of the various tax brackets, courtesy of the Ohio Department of Taxation. To make matters just slightly (maybe a little more than slightly) more complex, 566 Ohio cities and villages charge an added local income tax. Ohio local income taxes, which are referred to unofficially as the RITA Tax, range from 0.5% to 2.75%.

Ohio state unemployment insurance (SUI)

As an employer, you’re responsible for paying SUI (remember, if you pay your state SUI in full and on time, you get a 90% tax credit on FUTA).

  • SUI tax rates range from 0.3% to 12.9%.
  • New employers pay 2.7% in 2024, and 5.6% if you’re in the construction industry.
  • The taxable wage base is $9,000 for each employee in 2024.

Staying compliant

Did you know that almost all employers in the state must carry workers’ compensation? Learn more about who needs coverage, the benefits it provides, and how to get a policy in our employer’s guide to Ohio workers’ comp insurance.

Now prep your signature

Calculate each employee’s net pay, cut those checks (or transfer those direct deposits, whatever suits your employees’ fancy), and make sure you have enough left in your own account to cover FICA and UI taxes. Plus, be sure to submit your federal tax filings by filling out Forms 940 (yearly) and 941 (quarterly). Deposits can also be made on an ongoing basis through the EFTPS payment system. Learn more about the IRS deadlines here.

More Ohio state tax resources

Our handy calculator can take you far, but you can never learn enough about all the intricacies of payroll taxes, so here are a couple more resources that can help you understand Ohio payroll a little better:

 

Ohio Department of Taxation: (800) 282-1780 | Employer Withholding Taxes | Business Registration | Reporting Requirements

 

Ohio Department of Job and Family Services: (614) 466-2455 | Office of Unemployment Insurance Operations

 

RITA Ohio: (800) 860-7482 | File Your Taxes

 

These rates are based on local legislation and can change at any time. Always consult a tax professional if you are unsure about your obligations.

Other payroll calculators for Ohio employers

Employers in Ohio can use the calculator at the top of this page to quickly calculate their employees’ gross pay, net pay, and deductions in a few clicks. But occasionally, a company needs to do a little more math before they can cut staff paychecks. For example, do you run a business where employees get tips from customers? Remember that you are responsible for withholding taxes from your employees’ paychecks based on the tips they receive. Additionally, if an employee leaves for another employer, you’ll need to calculate their final pay. So, if you need a little more help with the number-crunching, check out some of the calculators below.

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