The best payroll integration for When I Work

Keep the timekeeping to a minimum by syncing employee hours straight to payroll. OnPay’s top-rated software handles all the calculations and automates tax filings and payments to make payday a breeze.



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  1. OnPay
  2. Payroll Software
  3. Integrations
  4. When I Work


Track and pay hourly employees with ease

OnPay’s integration with When I Work takes more off your to-do list. Instantly import timesheets to our payroll software, and we’ll handle all the hard stuff ⁠— including all of the tax filings and payments. Everything is backed by our accuracy guarantee, and our knowledgeable team of payroll pros.


Employee scheduling, streamlined

When I Work simplifies time tracking and attendance for small businesses. You can build and share work schedules from anywhere, and even automate shift assignments by employee qualifications or availability. Employees can clock in or out right from their phones, and built-in team messaging makes it easy to keep everyone in the loop. When it comes time for payday, sync employees’ hours from When I Work to OnPay with a single click.


Leave the math to us

Our When I Work integration eliminates the need to pull out your calculator. As soon as timesheets are imported into OnPay, we automate accruals and tracking of vacation time, overtime hours, and PTO. Any positions and rates you’ve set up in When I Work will automatically sync to payroll. With all your data in one place, you get real-time visibility to control labor costs.


Everything to take care of your team

Offer benefits + workers’ comp

Take care of your team with integrated health insurance or a retirement savings plan. The deductions sync seamlessly when you pay employees. You can also add pay-as-you-go workers’ comp to stay compliant and keep everyone protected.

All of your data aligned

Our full-service payroll also integrates with Xero and QuickBooks to keep your finances organized. Plus, create and save custom reports, so you can see the details that matter most at a glance.

HR included

Send offer letters and have new hires e-sign important documents right in the app. Plus, you can manage org charts, PTO, legal docs, and more in one place.

See all features


Loved by small businesses

“OnPay makes my biweekly payroll process so much easier. I chose them because they integrate with When I Work, as well as QuickBooks. I really appreciate OnPay’s simple format, plus they do all the automatic calculations & tracking I need, so I basically just have to click a few buttons every other Monday.”


– Bestowed Essentials


Get started with a few simple steps

Our When I Work integration can be set up in just a few minutes (and award-winning customer support is just a call or message away, if you need any help).

  • Sign up for When I Work and OnPay
    Before you activate our integration, you will need to have accounts with When I Work and OnPay.
  • Sync your accounts
    Sign in to OnPay and follow our simple instructions for connecting payroll with When I Work.
  • Time savings start now
    You’re done! Time and attendance data will sync to OnPay, so you can run payroll fast.


$40 + $6 per active employee

One simple monthly price for everything OnPay can do. No hidden fees.

  • No integration fee for When I Work
  • Top-rated support by chat, phone, and email
  • No extra fees for direct deposit, and W-2 or 1099 forms
  • Automated tax filings and payments (accuracy guarantee)
  • Free migration of prior wages and employee data – accuracy guaranteed


It’s easy to get started

We’ll do all the hard stuff to get you set up, and you’ll save time importing your When I Work timesheets.

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