OnPay + When I Work

  • Fast, accurate payroll: Pay hourly workers in just a few clicks. When I Work hours sync directly to our payroll, and we handle all tax filings and payments.
  • HR and benefits built in: Get a full set of HR tools to simplify compliance and keep you organized. Add on integrated health insurance, 401(k), or workers’ comp.
  • Free help with setup: We handle all of the data migration to make switching easy. And we’ll make sure your When I Work integration is seamless.

See how simple payroll and HR can be:

Payroll that helps you do more

Payroll has never been easier. Import timesheets instantly and take care of everything you need to pay workers your way.

  • Pay W-2 workers and 1099 contractors
  • Automated taxes with accuracy guaranteed
  • Manage multiple pay rates and types
  • Unlimited monthly pay runs included
  • Pay by direct deposit, debit card, or check
  • Employee self-service and onboarding
A top online payroll services for small business, according to PC Mag

Editors’ Choice

“It's an excellent choice for many small businesses—even those with advanced needs in both payroll and HR.”

Kathy Yakal, August 2020

Reprinted with permission. (c) 2020 Ziff Davis, LLC. All Rights Reserved.

5-Star Rated on Capterra
5-Star Rated on G2 Crowd
5-Star Rated on Software Advice

Everything to take care of your team

Payroll, plus

Our full-service payroll also integrates with Xero and QuickBooks to keep your finances organized. And add pay-as-you-go workers’ comp to protect your business.

Offer benefits

Take care of your people with integrated health insurance or a retirement savings plan. The deductions sync seamlessly when you pay employees.

HR built right in

Send offer letters and have new hires e-sign important documents right in the app. Plus, manage org charts, PTO, legal docs, and more.

Pay hourly workers in minutes

OnPay’s integration with When I Work syncs timesheets directly to payroll so you’ll cut down on errors and save time. You can track every detail, from PTO accruals to overtime hours.

$36 + $4 per active employee

One simple monthly price covers everything OnPay can do. No hidden fees, ever.

Employees who enjoy using a small business payroll service
  • Unlimited payruns (and no change or cancel fees)
  • Direct deposit, W-2s, and 1099s included
  • Integrate with your When I Work account for free
  • Top-rated, US-based support from payroll experts
  • No integration fees
  • Free setup and data migration

Setup is so easy

Integrate with When I Work in just a few steps:

  1. Log in to OnPay.

  2. Under Settings, choose Payroll Integrations, then Time and Attendance.

  3. Choose When I Work and enter your login info.

  4. You’re set! Import timesheets every time you run payroll.

If you have any questions setting up, our team is always here to help: 1-877-328-6505.

Get started with OnPay

  1. Set up an OnPay account in minutes.
  2. We’ll take care of any data migration.
  3. Sync with When I Work to import timesheets.
  4. Run payroll (and we’ll automate all the taxes for you).
  • Try us. Your first month is free.

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